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Attend an Exchange Information Session

Exchange Information Sessions are an opportunity to meet a Study Overseas staff member who will through the essential information you need to know in preparation for applying to an exchange program.

To check when the next Exchange Information Session is scheduled for, visit Exchange Information Sessions.

If you can't make it to an Exchange Information Session, contact Study Overseas.

Check your eligibility

Before starting an exchange application, check if you meet Study Overseas' eligibility requirements.

Also note that your Faculty may have their own eligibility requirements for you to participate in an exchange program. Refer to your Faculty's Study Overseas website to review their eligibility requirements, links available under the Eligibility tab.

Research potential host universities

When applying for exchange you will be asked to list three host universities, in order of preference, for where you would like to be placed.

To find suitable host university preferences for exchange, you can:

• ,
• Browse for universities by region,
• Browse by study area, or
• .

To help you gauge how many exchange places may be available at each host university, Study Overseas provides place availability indicators on the host university's information page. These indicators are: High competition for places, Moderate availability of places, and High availability of places. For further information about these indicators, see the Choosing preferences tab.

Don't forget to also factor in the geographical location of the host university, as well as the duration and time of the exchange program.

If you need any assistance, or would like to seek further advice about how to search for suitable exchange preferences, contact Study Overseas.

How to apply

Visit the and click the 'Apply Now' button to start an application. You should commence your application at least three weeks in advance of the deadline listed on the Outbound Exchange Program page.

When you apply, the system will prompt you to log in with your University of 911±¬ÁÏÍø credentials. (You can always log back in through the ‘Log in to SMART' link on the Study Overseas home page.)

Once logged in, you will be asked to select the term for which you are applying. Semester 1 or Semester 2 applications are just for a single semester. If you want to go for two semesters starting in Semester 1, select Full (Calendar) Year. For two semesters starting in Semester 2, select Full Year.

As part of your application, you will need to:

• Accept the terms and conditions for the exchange program,
• Request a Faculty Pre-Approval check, i.e. confirm if you have room in your degree to participate in the exchange program, and
• List your top 3 host university preferences.

Study Overseas will assess your Outbound Exchange Program application after the deadline date.

Your academic results that are published at the end of the semester of application to Study Overseas will be taken into consideration. See Grade Release Dates to check when your results will be published.

Important dates and deadlines

Applications for exchange will open twice per year, one for each semester in the following year.

Be prepared to apply for exchange a year in advance of when you want to go. For example, if you want to apply for exchange in Semester 2, 2025 you will need to apply to Study Overseas in Semester 2, 2024.

Please note that if you are interested in applying for exchange to (single intake Canada), you may need to prepare to apply for exchange a year and a half in advance. For example, if you want to apply to a single intake Canadian university for Semester 1, 2026, you will need to submit your application in the Semester 2, 2025 application round.

Semester 1 Exchange

• Applications open February/March
• Applications close mid-June
• Exchange offers are made in late July/early August
• Apply directly to host university from August to November - application deadlines vary for each host university
• Host acceptances come in from October to February
• Start the exchange program in January to April - start dates vary for each host university

Semester 2 Exchange

• Applications open July/August
• Applications close late October
• Exchange offers are made in mid-December/early January
• Apply directly to host university from January to May - application deadlines vary for each host university
• Host acceptances come in from April to July
• Start the exchange program in July to October - start dates vary for each host university

Note: If you are interested in applying for exchange in Semester 1 for a , follow the application timelines for Semester 2.

Decision Date

The decision date is when eligible students will receive an offer for an exchange place at one of our host universities. You will be notified of your offer via email and through your online application in .

• Semester 1 Decision Date: late July/early August
• Semester 2 Decision Date: mid-December/early January

Post-Offer Information Session

If you receive an offer for an exchange place, you will also be invited to attend a compulsory Post-Offer Information Session. This session will explain what happens next in the exchange application process. It is also an opportunity to meet other students also applying for exchange in the same country or region as yourself.

Topics covered in this session include:

• Applying to the host university
• How to seek credit approval
• Responsibilities
• Passports
• Budget and finances

Commitment date

From the decision date, you have 14 days to commit to your offer for an exchange place.

Committing to an offer for an exchange place is an indicator that you wish to proceed with your application.

Please note that exchange places are not guaranteed until you are accepted by your host university.

Study Overseas understands that your circumstances can change. If you need to withdraw from the exchange program after you have committed, you just need to contact Study Overseas.

Nominations

Once you have accepted your offer for an exchange place, Study Overseas will need to contact your host university to nominate you as an exchange applicant.

A nomination is how Study Overseas lets the host university know which University of 911±¬ÁÏÍø students will be applying for their exchange program so that they can contact students directly with application instructions.

In preparation for nominations, and if required by your host university, Study Overseas may contact you directly to request that you provide the following information:

• Passport number
• City and country of birth

Once you have been successfully nominated and have received a notification email from Study Overseas, your application status in SMART will change to 'Host Application to be Completed.'

Faculty Approval

As soon as you have committed to your program, you should start looking for specific courses offered by your host university that fit into your degree. You should attach information such as course descriptions, credit loads, and assessment requirements to your in the Faculty Approval (Request) questionnaire. We recommend you seek approval for more courses than necessary in case some are not available.

Students completing a double degree across two faculties (e.g. Bachelor of Engineering with Bachelor of Finance) will need to complete two Course Approval Forms, one per degree (e.g. one for the Faculty of Sciences, Engineering and Technology and one for the Faculty of Arts, Business, Law and Economics).

Make sure, when choosing courses that:

• They are available to exchange students.
• They are offered in the study period you will be on exchange.
• They are offered in the language of instruction for which you are eligible.
• You meet any prerequisites associated with the course.

Some universities do not release their course catalogues until quite late. In this case, you could base your research on courses offered in the previous year and be open to revising them later.

Again, your Faculty's Student Success Team will have many of these requests to complete so please allow up to 8 weeks for completion. If you have not received a response after 8 weeks, you can contact your advisor directly. We do not recommend that you make travel arrangements in advance of receiving final confirmation of your acceptance from your host university, and credit approval from your Faculty's Student Success Team. Until you receive these confirmations, your acceptance and credit is not guaranteed, and you may find yourself out-of-pocket for any arrangements you have made.

Students need Faculty Approval (Course Approval